This day and age we are living in a technology society. Everything is online – banking, photos, shopping, music, TV shows and even movies. Yet at the same time, I am amazed at how many people don’t want to do things online. Are they going to stay in the paper age forever?
Even with accounting. People will put all of their business online but not their accounting records. It’s fear of the unknown and I get it. But if you find a reputable company that has all the proper controls in place, as most companies do, you should have nothing to worry about. Also make sure they have a plan for emergency response – a plan that will keep your data safe and accessible in the event of an emergency.
Here are three reasons why you should give virtual accounting a try.
1. Accessible from anywhere. Virtual accounting gives you the ability to access your files from anywhere, whether you’re at home, work or on travel. It will save you time and money. It also allows your accountant or CPA to access your files remotely. This helps cut don’t travel expenses that you would typically pay as part of your fee. You can also use scan, mail or use cloud services to store and send documents that your accountant.
2. Immediate software updates. Using a virtual system that hosts your main software package, will save you money. You don’t have to pay the premium cost of purchasing the software up front. And as a result you never have to worry about software updates. The hosting company will take care of that for you.
3. Safe and secure. Despite what you hear or read in the media, offsite servers and cloud services are safe and secure. Most companies that I have been in contact with use a 256 bit encryption, which is the same security uses by bankers. They also provide automatic dual site back-ups that provide that extra security in knowing you can sill access your data in the event of an emergency event.
What other benefits do you experience from using virtual accounting? Leave a comment below or send an email to Sherrell at [email protected].
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